NAV CHAITANYA AUTHENTIC GARBA NIGHTS

1. TICKET & ENTRY

• Each ticket is valid for one participant only, unless specifically mentioned otherwise on the ticket.
• Every booking will receive a unique QR code.
• The QR code will be scanned and verified at the entry gate.
• Each QR code can be scanned only once.
• Screenshots, duplicate, copied, edited or tampered QR codes will not be accepted.
• Entry will be allowed only after successful ticket verification.
• The organiser reserves the right to deny entry if a ticket or QR code is found to be invalid, duplicated, tampered with or already scanned.
• Date-Specific Pass: A pass purchased for a specific date is valid only for that date. For example, if you purchase a pass for 11th October but do not attend, the same pass cannot be used on 17th or 18th October. A new pass must be purchased for the new date.
• Passes cannot be shifted, exchanged, or carried forward to another event date.

2. EVENT DATE & TIMING

• The event will take place on the date selected during booking: 11th, 17th or 18th October 2026.
• Timing: 6:00 PM onwards.
• Participants are requested to arrive early to allow sufficient time for QR verification and entry.
• Entry and crowd movement may be regulated depending on venue capacity and safety requirements.

3. TICKET CANCELLATION & REFUND

• Tickets are non-refundable and non-transferable once purchased, unless otherwise announced by the organiser.
• Change of event date after booking will be subject to availability and organiser approval.
• Platform/convenience/payment gateway charges, where applicable, may be subject to the ticketing platform’s refund policy.
• In case the organiser officially cancels the event, the applicable refund process will be communicated separately.

4. AUTHENTIC GARBA FORMAT

• NAV CHAITANYA GARBA is an Authentic Garba event.
• NO BOLLYWOOD DJ / NO BOLLYWOOD SONGS.
• The event focuses on traditional Garba, Dandiya and related folk dance formats.
• Participants are requested to respect the authentic Garba atmosphere and event format.

5. WEATHER & RAIN POLICY

• The event is being conducted at an outdoor turf venue, and weather conditions such as rain are beyond the organiser’s control.
• The event will continue as planned as far as reasonably possible, depending on weather and safety conditions.
• Participants are advised to come prepared for possible weather conditions.
• The venue will not be changed to an alternate location at the last minute due to rain or weather conditions.
• In case of heavy rain or unsafe conditions, the organiser may temporarily pause or modify activities for participant safety.
• Rain or adverse weather conditions do not automatically qualify for a refund.
• Any official decision regarding postponement, cancellation or changes to the event schedule will be communicated through the official event channels.

6. CODE OF CONDUCT

Participants must:

• Respect fellow participants, organisers, instructors, volunteers and venue staff.
• Respect everyone’s personal space, comfort and boundaries.
• Not force anyone to dance, interact, take photographs or participate in any activity.
• Avoid abusive, threatening, aggressive or inappropriate behaviour.
• Any form of harassment, bullying, fighting, intimidation or unwanted physical contact will not be tolerated.
• Participants violating these rules may be removed from the venue without refund.

7. PHOTOGRAPHY & VIDEOGRAPHY

• Photography and videography may take place during the event for event documentation, social media and promotional purposes.
• By entering the venue, participants acknowledge that they may appear in photographs or videos captured during the event.
• If a participant does not wish to be intentionally featured in promotional content, they should inform the event team.

8. PERSONAL BELONGINGS

• Participants are responsible for their own phones, wallets, jewellery, bags, footwear and other belongings.
• The organiser and venue will not be responsible for lost, stolen or damaged personal belongings.
• Participants are advised not to carry unnecessary valuables.

9. VENUE & SAFETY

• Venue: Impetus Sporting Turf, Datta Mandir Road, Wakad.
• Participants must follow all safety instructions given by organisers, security personnel and venue staff.
• Entry into restricted, staff-only, equipment or backstage areas is strictly prohibited.
• Any intentional damage to venue property or event equipment may result in removal from the event and recovery of applicable damages.

10. PROHIBITED ITEMS & BEHAVIOUR

Entry may be denied for possession of or involvement with:

• Weapons or dangerous objects
• Illegal substances
• Intoxication or disruptive behaviour
• Fighting or threatening behaviour
• Any item prohibited by the venue or security team
• Any activity that may endanger other participants

Security checks may be conducted at the entrance.

11. DRESS & FOOTWEAR

• Participants are encouraged to wear comfortable traditional Garba attire.
• Since the event is conducted on a turf/grass surface, comfortable footwear suitable for dancing is recommended.
• Participants should avoid footwear or accessories that may damage the turf or cause injury to others.

12. CHILDREN & MINORS

• Children/minors must be accompanied by a responsible parent or guardian where required.
• Parents/guardians are responsible for the safety and supervision of minors accompanying them.
• Any age restrictions applicable to specific ticket categories will be mentioned during booking.

13. FOOD & BEVERAGES

• Food and beverages may be available at designated areas of the venue.
• Outside food, beverages or restricted items may not be permitted.
• Consumption or possession of prohibited substances is strictly not allowed.

14. CROWD MANAGEMENT

• Entry and movement within the venue may be regulated depending on crowd size and safety requirements.
• Participants must follow instructions from security personnel, volunteers and organisers.
• Certain areas may be temporarily restricted for safety or crowd-management purposes.

15. MEDICAL & PERSONAL SAFETY

• Garba involves physical movement and dancing. Participants are responsible for participating within their own physical limits.
• Participants should immediately inform the event team in case of an injury or medical emergency.
• The organiser may pause activities if necessary for participant safety.

16. QR CODE & TICKET MISUSE

• Do not share your QR code publicly or with another person.
• The first successful scan will be treated as the valid entry against that ticket.
• If multiple people present the same QR code, entry will be granted only to the first successfully verified scan.
• The organiser will not be responsible for misuse of a QR code shared by the ticket holder.

17. ORGANISER’S RIGHTS

• The organiser reserves the right to refuse entry or remove any participant who violates these Terms & Conditions or creates a safety, security or behavioural concern.
• No refund will be provided where a participant is removed due to violation of event rules.
• The organiser may make reasonable operational changes required for safety, crowd management or venue requirements.

18. EVENT CHANGES

• Event arrangements may be affected by circumstances beyond the organiser’s control, including weather, venue restrictions, government directions, safety concerns or other unforeseen circumstances.
• Any significant change, postponement or cancellation will be communicated through the official event communication channels wherever reasonably possible.

19. ACCEPTANCE OF TERMS

By purchasing a ticket and/or entering the event premises, the participant confirms that they have read, understood and agreed to these Terms & Conditions.